[RESTRICTED] CSB/SJU Joint Board Meetings, 1978-1994, 1978-1994

[RESTRICTED] Joint Board Meetings, 1978-1994 CSB-SJU Coordinate Relations [CONFIDENTIAL] Note: AC 04.02 Box 01 to Box 06 (includes 1978 to May 22-23, 2006) References to Coordinate Relations at the Joint Board of Trustees Meetings, 1980 to 2004-2005; Summary of documents of Joint Board Meetings in AC 04.02 Box 01: 1978 to 1994; Box 02: 1995 to May 1997 Box 03: 1997-1998 to 2001-2002 Box 04: 2002-2003. Summary of Documents on Cooperation in Joint Board meetings of the Academic Affairs Committee in AC 04.03.F01: AC Box 01: 1972-1973 through 1983-1984; Meeting of Joint Board, July 19, 1969 ; Meeting of SJU National Advisory Board with Joint Staffs, June 2, 1978 List of meetings of Joint Boards and the CSB/SJU Joint Governance Committee, 1972-1995 Meeting of July 10, 1980; February 19, 1982: Discussion of continued cooperation; Agenda and Summary of Presentation for Joint Boards by Academic Affairs Area, July 10, 1980 Memorandum by Presidents Renner and Blecker to CSB and SJU Board Members, November 27, 1981: a presentation of the presidential recommendations for cooperation to govern the relationship between CSB and SJU for the 1980s: Part One: Summary of Current Cooperation, pp. 1-11: Institutional Identity: Commonality and Differences; Educational Objectives: Commonality and Differences; Functions in the various areas; Structure differences in administrative management; Policies in the various areas; Procedures for accomplishing goals Appendix A Cooperative Agreements of CSB and SJU: Curriculum; Faculty; Budget Appendix B: Policies governing cooperation in Student Affairs/ Student Development; Appendix C: SJU Office of Communications Policies concerning References to CSB in materials for public dissemination; Appendix D: Details of Finance Policies in Registrar's Office and Faculty Reimbursement/Credit Hour Imbalance Exchange etc.; Appendix E: A constant exchange of information on changes in funding levels or program changes Cooperative agreement finalized December 3rd - List of policies for joint Board of Trustees, Dec. 16, 1982 1981-1982: February 19, 1982: Discussion of continued cooperation between CSB and SJU: S. Emmanuel Renner's Report: 1. CSB enrollment history 2. Student characteristics 3. Career Services 4. Faculty Characteristics 5. Advantages of Single-Sex Colleges 1982-1983: October 15, 1982: Adoption of Poicies for Cooperation [Note: Father Michael Blecker was on leave in 1980-1981 with Father Alberic Culhane as acting president. Blecker was back from July 15, 1981 to February 1982 when Father Hilary Thimmesh became president. This helps to explain why there were no joint Board meetings for three years] 1983-1984: October 31, 1983 Final report of the Joint Board Committee on CSB/SJU Cooperation Governance Documents, Saint John's University, 1985 2nd edition, fall 1985. 1986-1987: February 20, 1987: Report from the Joint Board Committee on Cooperation (the two boards approved the continuation of the Ad HOC Committee on Cooperation) and reexamination of the Policies for Cooperation approved in 1982 (Note: February 11, 1987 Minutes of the Ad HOC SJU-CSB Board Committee to review cooperation from 1981 to 1987) 1990-1991: May 10, 1991: Enrollment Management; Facility Planning and Capital Campaign Reports from CSB and SJU; Further discussion on a possible joint venture of a bookstore 1991-1992: Ideas for Reorganization of Administrative Areas, 1991-1992: Plans for placing the relationship of SJU and CSB on a new footing [page 2-3 of President Reinhart's report to the Board of Regents, October 25, 1990] Response of VPAAs Charles Villette and Eva Hooker to the Presidents on the obstacles or differences which might impede progress toward a coordinate relationship, November 4, 1991 Coordinate Relationship of Student Development areas, November 21, 1991 Jointness or Coordinate Activities between the offices of Institutional Advancement Departments, April 2, 1992 May 15, 1992: Accepted the interim report of the Ad HOC Committee on Coordinate Relations; Approval of Marketing Enrollment Management Plan 1991-1992 and 1992-1993 Summary of CSB/SJU Cooperation Efforts 1992-1993: Summary of Chief Obstacles to Coordinate Relations February 16, 1993: President Reinhart's proposed changes in the Credit Hour Imbalance; March 25-26, 1993: Joint Board Retreat on Coordinate Relations: Reviewed the critical issues; examined the relevant pages of the "Overall Governance Issues;" identified the most critical governance issues; examined the current assumptions of this relationship; developed a list of recommendations covering the six areas to be reviewed and finalized in April 1993 1993 Approval of a Joint Governance of Coordinate Relations April 29-30, 1993: "Assessment of Academic Administrative Structure by Consultant Carol Guardo, April 29-30, 1993 May 6, 1993: Minutes of the Joint Board Meeting, May 7, 1993 Reflection on the issue of coordinate relationship in the light of the Presidential Statement on the Coordinate Relationship "The Governance of the Coordinate Relationship between the College of Saint Benedict and Saint John's University" (prepared by the Joint Committee on Coordinate Relations, an ad HOC committee of the two Boards for consideration at the May 7th meeting) The Benefits/demands of the coordinate relationship. May 7, 1993: Report of the Ad HOC Committee on Coordinate Relations and approval of the statement of general and specific principles and recommended actions contained in the Governance Statement. The file includes the essay by Carol J. Guardo, Assessment of Academic Administrative Structure (April 29-30, 1993). There is a copy of the Recommendation made by the Joint Committee on Coordinate Relations for April 27, 1993. There is a copy of this document also in the Joint Governance Committee (AC 04.08 Box 01 in 1992-1993 file) Approval of document on "The Governance of the Coordinate Relationship (May 7, 1993) 1. General Principles: a. The coordinate relationship is the optimal way for the two separate colleges to proceed into the future and is distinct from a legal merger; b. Enhancement of quality of the education which the two college provide requires that we clarify the characteristics which they share and those which they hold separately c. The two colleges need to create a dependable sphere in which their coordinate relationship can be conducted effectively d. The purpose of the coordinate relationship is to continually improve educational quality in response to the perceived needs of students and the larger society 2. Board Actions for major objectives a. Mission and Vision (creation of an ad HOC joint board committee on coordinate relations to understand and exercise appropriate governance of the coordination) and require administration to prepare: 1] statements of coordinate mission, values, and vision 2] a coordinate strategic plan and a mechanism for keeping it current 3] audits of the distinctive culture of each college 4] a comprehensive assessment plan b. Academic Affairs united as a joint board committee on coordinate relations to ensure excellence of the joint common curriculum and its centrality in relationship to the separate programming and emphases of each college c. Student Development: essential to enhance the learning of both women and men in the residential program as well as in academic program d. Institutional Advancement: creation of a sub-committee for institutional advancement to ensure the develop- ment activities are pursued vigorously in both separate and coordinate spheres to secure the well- being of the colleges e. Financial Matters: creation of a joint subcommittee on coordinate finances to ensure stewardship over its resources Summary of Cooperation Efforts, 1991-1992 and 1992-1993 Colman O'Connell, "Indicators of Successful Coordination," (draft January -July 11, 1993): Her thesis: CSB/SJU need to develop what fully coordinate colleges should look like and what signs will be that we are building that kind of relationship -- see "Institutional Effectiveness" 1993. See also Dietrich Reinhart's description which gives a good review of indicators of success. 1993-1994: Coordinate Governance: Executive Summary, September 29, 1993. Responsibilities of the Board of Governance, 1993. Undergraduate Learning Goals and Objectives, 1994. List of CSB and SJU Board Members for 1993-1994. October 15, 1993 Enrollment/Financial Aid; Academic Affairs Reorganization; Student Satisfaction Survey Materials included: Assessment of Academic Administrative Structure by Carol Guardo (April 29-30) Coordinate Governance: Executive Summary (September 29, 1993) Mission Statements for CSB, SJU and for the Coordinate Mission (working drafts of September 28, 1993) Summary of Student Opinion Survey for CSB and SJU and for non-returning students (1993) Public Information regarding CSB/SJU Enrollment Fall 1993 Enrollment Information (October 15, 1993) CSB and SJU College Goals and Objectives for 1993-1994 January 14-15, 1994: Summary Minutes of the Joint SJU Regents and CSB Board Retreat on key strategic issues and need for consensus on them Three purposes of the Joint Board Retreat The Strategic Issues: Adequate Enrollments Governance/Decision Making Who do we want to be? Clarification of CSB/SJU Identity Achieving a Consensus on the Standards of Excellence Building a multicultural community Affordable Tuition Willingness to invest more resources to develop the faculty/staff's ability to serve their constituents more effectively Burning issues of the CSB/SJU Departments of Institutional Advancement Strategic Planning Process: External Trend Analysis May 6, 1994: [Agenda and Minutes included] Academic Affairs Restructuring (brief history of the issue); See also Carol Guardo's recommendations in May 7, 1993 minutes); Approval of CSB/SJU Bahamas Extension Program; (see "The College of Saint Benedict/Saint John's University Bahamas Extension Program" -- submitted by VPAA Charles Villete for consideration by the CSB and SJU Finance Committees and the Recommendation on Joint Financing for Bahamas Program prepared by Sister Miriam Ardolf on September 1, 1993) Approval of two minors: Gender and Women's Studies and Athletic Training program; Endorsement of the CSB/SJU Strategic Plan as given in the Summary of Progress Report Discussion of John Kendall's report on CSB and SJU cultures and climates Joint Board Questionnaire, 1993-1994